HR Administrator (maternity cover)
HR Advisor and working closely with rest of HR Team.
To provide effective and efficient HR support to the HR Team to assist in achieving their goals and objectives for the department.
There will be scope to influence the responsibilities of this position but they will include the following:Ensuring that employee records, documentation and information are managed effectively, accurately and efficiently at all timesBeing the first point of contact in the department and dealing with queries and taking messages to pass on to the team.Arranging meetings for HR team membersDealing effectively with telephone and face-to-face queries on basic employee matters such as address changes, changes in work location, requests for various forms and documentsProviding accurate information using the HR Database system Providing accurate and well produced documents in support of the HR Advisor and Specialist's tasks and goalsEnsuring that effective and efficient administrative support is provided for all recruitment and training activities, including inductionsThe provision of accurate and well produced documents in support of the teams goals.The undertaking of data collection and analysis activities i.e. gathering and compilation of salary data from agencies and data sources under the guidance of the HR Director, Training & Development Specialist and HR Specialists.The provision of accurate reports from the HR database system.
To continuously improve the effectiveness of the HR Department, the HR Administrator will be encouraged to make suggestions for improving their own tasks and those of the Department.
Preferred Experience/Qualifications/QualitiesPractical experience gained in an administration role within the private sectorPractical experience gained within a Human Resources Department, not essential.Use of office software to an intermediary level ie. carrying out mail merges using Word, graphs and charts using Excel and simple presentations in PowerPoint. Capable of grasping the operations of Human Resources Database software and capable of understanding the structure of basic reports. Experience of OutlookHigh Quality Administration: Recognises that quality of administration is the backbone of effective HR operations.Takes an obvious pride in the quality of service provided to the DepartmentConscientious with attention to detail:Ensures actions/activities take place in order, and tasks are correctly completed.Spots data errors and corrects them before they become an issue. Checks work. Uses initiative.Personal Organisation: Manages own time and activities in such a way as to ensure that all tasks are completed on time and to the required level of quality.Articulate, assertive and able to work as part of a team Aware of the need for confidentialityAbility and experience of liaising directly with employees at all levels within the workplaceA ‘can do’ attitude, enthusiastic and confident.
Start date is expected to be from late January 2015