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Team Secretary

Team Secretary Full time, London My client is one of the longest established and fastest growing commercial building consultants, with a network of 14 offices across the UK and Ireland. We are looking to recruit a full-time Team Secretary to join the Operations department based in Chelsea, London. The role:The Team Secretary will be working within a team of secretaries who provide full secretarial support to the Surveying department. Duties will include: • Producing accurate reports, letters and other documents in accordance with Malcolm Hollis standard formats, meeting any agreed deadlines. • Accurate and up to date filing of correspondence and other documentation. • Planning, monitoring and control of own workload. • Managing own and Surveyors diaries efficiently. • Processing expense claims and travel arrangements for Surveyors. • Operating a variety of standard office equipment, including photocopier, fax, telephone, binding machines and CD burning equipment. • Other ad-hoc secretarial and administration responsibilities. This role will require the candidate to work within a team and be willing (when possible) to assist other members of the secretarial team to ensure efficiency of the department is kept to a maximum. Requirements:• Extensive experience in digital dictation • Accurate typing speeds, minimum 45-50 wpm • Excellent working knowledge of Microsoft applications with intermediate experience in editing and formatting Excel documents • Experience of working with Lotus notes would be an advantage but not essential • At least 1 year experience within a similar role The ideal candidate will have a professional and can-do attitude, be self-motivated, flexible and be able to prioritise, multi-task and meet deadlines. He/she will have excellent organisational abilities and a good eye for detail.Good written and verbal communication skills and the ability to interact well with clients, all levels of staff and other external contacts are essential.

Job added on 23-11-2014