Team Secretary Full time, London My client is one of the longest established and fastest growing commercial building consultants, with a network of 14 offices across the UK and Ireland. We are looking to recruit a full-time Team Secretary to join the Operations department based in Chelsea, London. The role:The Team Secretary will be working within a team of secretaries who provide full secretarial support to the Surveying department. Duties will include: • Producing accurate reports, letters and other documents in accordance with Malcolm Hollis standard formats, meeting any agreed deadlines. • Accurate and up to date filing of correspondence and other documentation. • Planning, monitoring and control of own workload. • Managing own and Surveyors diaries efficiently. • Processing expense claims and travel arrangements for Surveyors. • Operating a variety of standard office equipment, including photocopier, fax, telephone, binding machines and CD burning equipment. • Other ad-hoc secretarial and administration responsibilities. This role will require the candidate to work within a team and be willing (when possible) to assist other members of the secretarial team to ensure efficiency of the department is kept to a maximum. Requirements:• Extensive experience in digital dictation • Accurate typing speeds, minimum 45-50 wpm • Excellent working knowledge of Microsoft applications with intermediate experience in editing and formatting Excel documents • Experience of working with Lotus notes would be an advantage but not essential • At least 1 year experience within a similar role The ideal candidate will have a professional and can-do attitude, be self-motivated, flexible and be able to prioritise, multi-task and meet deadlines. He/she will have excellent organisational abilities and a good eye for detail.Good written and verbal communication skills and the ability to interact well with clients, all levels of staff and other external contacts are essential.