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Experienced Executive Assistant / Office Manager

Join an industry association focused on promoting and catalysing private sector investment through private equity and venture capital in Africa.

Be part of a high-performing, committed team, providing administrative support to six professionals in our central London office. Get involved in working on exciting ad-hoc projects and events such as our annual conference, training programmes and networking events, and contributing to the smooth running of our office.

A fantastic opportunity to deepen your executive assistant and administrative skills in a fast-paced and professional environment.

Responsibilities:

·First point of contact, answering calls and responding to general email enquiries

·Manage diaries including meetings and conference calls

·Coordinate internal and external client meetings

·Assist in the preparation of meetings with logistics, bookings and materials

·Manage international travel arrangements including visas, flights, accommodation and transport

·Manage team expenses and vendor invoices

·Manage administrative tasks including printing, filing and data entry

·Update CRM system with new contact information

·Take notes and minutes at team and board meetings

·Support CEO and COO with ad-hoc tasks

·Assist with the development and co-ordination of company events

Qualifications:

·Minimum 3 years of previous PA experience in financial services or the corporate sector with some exposure to administrative tasks and responsibilities

·Strong diary-management skills and the ability to cope with multiple changing schedules and different time zones

·Great attention to detail

·Good written and verbal communication skills

·French as a second language desirable

·Previous experience with organising events is an advantage

·Energetic and creative, with the initiative to suggest and implement new ideas for the office

·Advanced knowledge of MS Word, Excel, PowerPoint and Outlook Highly organised, with the ability to multi-task, juggle workloads and meet deadlines

·Exceptional time management skills

Job added on 09-11-2014