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HR Administrator

Contract  for Confidential Company in West London

Job Title:HRAdministrator



Reports To:HRAdvisor

We have anexciting opportunity for an HR Administrator to join our busy HR team, withinan innovative and highly creative company in the heart of London.

Key Purpose of the Job:

To support theHR Advisor in day-to-day administration for client group, as well as providinggeneralist HR administration support to the wider HR function.

Area Specific Responsibilities:

·New starters –creating new starter contracts and personnel files and collating relevantpaperwork, including copies of passports and P45s. Updating the Employmentdatabase with new starter details and providinginformation to new starters who have relocated (e.g. information on findingaccommodation, NHS queries and referencesfor UK bank accounts).

·Reports –compile salary benchmark reports, holiday and sickness reports and assist theHR Advisor/department managers in managing high sickness/holiday cases.

·Review process - compile feedback, prepare packs forprobation/annual salary reviews prior to review date and attend regular moneymeetings in your area to drive actions forward.

·Compile all change of terms and conditions, contractextension, pay increase and probationary letters for client group. Updating theEmployment database to reflect changes, writing letters and informing payrollof any salary/job title changes.

·Leavers – update the Employment database, createleavers letters, update starters and leavers and archive personnel files

Generalist Responsibilities:

·Send Starters and Leavers email at the end of each day, ensuring allinformation is correct before sending

·Immigration – Assist HR & Immigration Advisor in all areas ofimmigration ensuring:

oReporting duties arereported in the appropriate timescale

oVisa status’s aretracked

oCoordinate regularaudits

oObtaining copies ofall employees visa’s and ensuring their files are up to date at all times

oProviding referencesrelating to visa’s and immigration for current and ex employees

oDrawing up claw backagreements for visa renewals, ensuring these are checked and signed by the HR& Immigration Advisor

·Leavers – Sendexit interview questionnaires in a timely manner to all leavers, conduct allexit interviews and support HR Advisor in 6 monthly exit interview analysisreports

·Teamcoordination – Support the HR Manager/team by coordinating audits, teammeetings, HR projects, general HR activities

·HR Inbox –Oversee the HR Inbox, answering all absence, reference and ad hoc queries thatcome into the inbox in a timely manner, ensuring all emails are responded to aswell as escalating any queries to the HR Manager

·On-set - Trackall employees going on-set; ensuring valid employment contracts are in placefor the time employees are on-set and Visa paperwork is completed

·Inductions –Coordinate/conduct weekly HR inductions, ensuring induction material is kept upto date with relevant information

·Newsletter –Coordinate and contribute to the HR section of the Company newsletter

·References –respond to all reference enquiries for current and ex-employees

·Intranet – Keepthe HR section of the Intranet up to date and contribute ideas for how it canbe improved

·Database – Checkthe HR database regularly to ensure it’s kept up to date and no errors are madeon the system, coordinate all database clean up activities, liaise with Tech onnew system developments and be the teams ‘super user’ of the employmentdatabase

·Send change ofaddress reminders to employees

·Responsibilityfor fielding and logging all absence including sickness, holiday, unpaid leave,compassionate leave and weekend work, escalating any issues to the HR Advisorswhere appropriate.

·Sending daily birthday emails to employees.

·Ad hoc supportin HR Projects.

·Providingsupport with HR Audits.

·General filingduties.

Knowledge,Skills and Experience

·Strong interpersonal and communications skills

·Excellent knowledge of Microsoft Office applications

·Impeccable accuracy and attention to detail

·Ability to work with high volumes of data and documents

·Ability to meet deadlines

·Ability to deal with confidential information in aprofessional manner


·Team oriented

·Flexible and accepting of change

·Ability to see the bigger picture and context of their workand operate accordingly

·Strong interest and knowledge of Human Resources – essential

·Educated to degree level or equivalent – essential

·Some office experience – desirable but not essential

Job added on 29-10-2014