Administration Officer (Youth Centre)
Job Title: Administration Officer (Youth Centre)
Salary: £15,857 - £16,483
Details: Full Time & Fixed Term until March 2016
We are recruiting for an Administration Officer to be based at a Youth Centre in Gloucester.
Your role will include undertaking administrative duties to support the team and business needs of the Youth Support Team, as well as acting as the first point of contact at reception for young people and visitors to the centre.
You will be providing support with financial matters including invoices, on-line shopping, petty cash and accurate recording of purchases for budget monitoring purposes
You will be responsible for the accurate input and monitoring of data onto relevant Youth Support Team databases and respond and deal with queries via telephone, email and in person providing a high standard of customer care
Facilitating meetings, seminars and workshops including booking rooms and venues, sending invite letters, taking minutes and preparing agendas will form part of this role as well as creation and maintenance of filing and recording systems, including statistics and monitoring as appropriate.
·NVQ 3 in Business Administration or an appropriate equivalent qualification
·Educated to GCSE level in Mathematics and English at C or above or equivalent
·Excellent customer service and telephone communicationskills
·Experience of providing services to young people would be desirable but not essential
·Experience of providing administrative support to a team and identifying priorities to meet the demands of a busy office
·Working on own initiative
·Experience of using Finance systems (i.e. Sage)
·Excellent ICT skills including Microsoft Office Packages – word, excel and powerpoint
·Ability to organise own work and develop effective systems and processes for others
·Ability to be flexible and work evenings/weekends as required
·Understanding of safeguarding young people and vulnerable adults and an ability to demonstrate how this applies to their work
·Have a positive attitude, be flexible and with an adaptable approach to challenges
·Committed to continued self development and willingness to participate in training
Please note there will be an application form to be completed.
Closing date: 17th October
Prospects is committed to promoting equality of opportunity, valuing diversity and eliminating discrimination, as a core value.
We are determined that the principles of equality and diversity will underpin all our activities.
We welcome applications from every section of the community, particularly from people with disabilities who are underrepresented in the Company.