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School Experienced DBS checked Finacne Assistant required IMMEDIATELY

Permanent  for Clear Education LLP in Wirral

Job Description

Title of PostFinance Assistant/Officer


Responsible toDirector of Finance & Resources

Job Purpose

To be responsible for the day-to-day financial administration of the School Fund transactions. Provide Finance support and Daily Reporting the Catering Facility.

Main Duties and Tasks

·To administer, manage and report on all financial transactions in relation to the Financial Administration of the Friends Programme and the operation and maintenance of Non Public funds through the Finance Module of the Schools Information Management System (SIMS).

·To administer, manage, allocate and record all receipts received through the online web based system, Parentmail.

·To ensure all receipts are collated and banked on a timely basis.

·To administer and manage Parentmail in respect of Trips and Activities and ensuring that Parents can access all such trips and activities in order to make payments in line with the deadlines set by the trip organiser.

·To report and liaise with all Trip Organisers with regard to trip status and financial standing.

·Raise and Co-ordinate allpayments in respect of School Trips and Activities.

·To ensure that all Parent records are up to-date and compliant with requirements of HMRC in respect of Gift Aid.

·Report on all Subscriptions received annually and monthly in line with HMRC Gift Aid guidelines.

·To generate annual Gift Aid Return to HMRC

·To support and develop the financial reporting and performance in respect of the school Catering Service and to liaise and Support the Catering Manager within this area.

·To manage and support the efficient operation of the Cashless Catering System including collection and reconciliation of all funds and to manage and resolve student queries and requests for assistance.

·To monitor and follow up any outstanding balances on the Cashless Catering System through contact with students and parents as necessary.

·To provide support, help and advice to Parents with regard to Parentmail particularly with regard to registration and the making of payments for trips and activities.

·To assist as and when required with the operation and administration of the processing of purchase orders and invoices in respect of the main Education Activities through departments and budget holders through the SIMS FMS module.

·To provide support and assistance in the provision of a professional finance support service to all users within the school, external bodies and organisations

·To undertake any other duties as requested by the Director of Finance & Resources.

Job added on 19-08-2014